Website Privacy Policy

Effective Date: March 2026
Last Updated: March 2026

Introduction

Cherrydale Pediatrics ("we," "us," or "our") is committed to protecting your privacy. This Website Privacy Policy explains how we collect, use, and protect information when you visit our website at cherrydalepediatrics.com.

This policy covers our website only. For information about how we handle your child's protected health information as a patient, please see our separate HIPAA Notice of Privacy Practices.

Information We Collect

Information You Provide — Membership Waitlist

The only form on our website is our membership waitlist sign-up. When you submit this form, we collect:

• First and last name
• Email address
• Phone number
• Home zip code
• Number of children
• Ages of children (optional)
• Service preferences (optional checkboxes)
• How you heard about us (optional)
• Date and time of submission

This information is stored in a private Google Sheets spreadsheet accessible only to Cherrydale Pediatrics staff.

Information Automatically Collected

Like all websites, our web host automatically records standard server log data when you visit, including your IP address, browser type, operating system, pages viewed, and the date and time of your visit. This information is used for security and technical troubleshooting only.

Third-Party Services That May Receive Your Data

Our website uses the following third-party services that may receive information about your visit:

• Google Fonts & Icons: Our website loads fonts and icons from Google's servers. When your browser requests these resources, Google receives your IP address. See Google's Privacy Policy.
• Google Sheets (via Google Apps Script): Waitlist form submissions are sent to and stored in Google Sheets. See Google's Privacy Policy.
• CharmHealth: Our "Book Visit" buttons link to CharmHealth (MedicalMine Inc.), an external scheduling and electronic health records platform. Any information you provide through CharmHealth is governed by MedicalMine's privacy policy, not this one.

How We Use Your Information

We use the information collected through our waitlist form to:

• Notify you when we begin accepting new patients or membership sign-ups
• Send occasional updates about our services (no more than once per month)
• Understand geographic demand for our services

We do not use your information for advertising, sell it to third parties, or share it with other healthcare providers without your consent.

Data Retention

We retain waitlist information until you request removal or after 24 months of inactivity. You may request removal at any time by contacting us at info@cherrydalepediatrics.com.

Your Rights

You may contact us at any time to:

• Request a copy of the information we hold about you
• Correct any inaccurate information
• Remove yourself from the waitlist
• Opt out of communications (you can also click "unsubscribe" in any email we send)

Children's Privacy

Our website is directed to parents and guardians, not to children. We do not knowingly collect personal information directly from children under 13. If you believe we have inadvertently done so, please contact us immediately.

Data Security

Our website uses SSL/TLS encryption. Waitlist data is stored in a private, access-controlled Google Sheets spreadsheet. However, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.

HIPAA Notice

This Website Privacy Policy does not govern the handling of your child's protected health information (PHI) as a patient. Once you become a patient of Cherrydale Pediatrics, your PHI is governed by our HIPAA Notice of Privacy Practices, which is available on this website and will be provided to you at the time of your first visit.

Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of the website after changes are posted constitutes acceptance of the updated policy.

Contact Us

Cherrydale Pediatrics
Email: info@cherrydalepediatrics.com
Phone: (571) 240-4884
Arlington, VA

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